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BUS 270 Prоctоred Assessment #1 – Cоver Letter A cover letter is а formаl business letter thаt accompanies a resume and links your unique experiences and skills to the requirements of a specific job. Each time you apply for a position or internship, you are expected to write a tailored cover letter. Assessment Instructions:Write a professional cover letter (using correct business letter format) for the NOVA Payroll Processor position described below. Type your response in the text box provided. Your cover letter must be clear, concise, error-free, and tailored to this position and company. Important: Review the grading rubric (below) carefully before beginning, and again before submitting your letter. Closed Book Assignment, No external resources are allowed while completing this activity. Northern Virginia Community College Payroll Processor – Job Description (Excerpt) Northern Virginia Community College1234 College DriveAnnadale, VA 22003 Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. Our Mission: Northern Virginia Community College provides equitable access to affordable and exceptional higher education and workforce programs, transforming the lives of our students and advancing opportunity in our community. Our Vision: To be a learning-centered organization that promotes student success. Our Core Values: Care is demonstrated at NOVA through a culture of compassion where success and well-being are prioritized in our commitment to developing authentic relationships and providing resources to foster a supportive and thriving community. Excellence is demonstrated at NOVA through our high quality and cutting-edge programs; innovative, talented and experienced faculty and staff; and strong and effective relationships with employer and university partners — all to ensure our students are ready for graduation, transfer and high-demand careers. Inclusion is demonstrated at NOVA through our intentional commitment to welcoming, supporting and engaging diverse people and perspectives so that a sense of belonging is cultivated throughout our college community. Integrity is demonstrated at NOVA through adherence to principles and actions that foster accountability, honesty and trustworthiness; commitment to truth and fairness is ensured by ethical, equitable and professional behavior, and prioritizing the needs of students and the community we serve. Respect is demonstrated at NOVA through treating each other with courtesy and dignity, acknowledging and valuing differing ideas and perspectives, affirming the uniqueness of every individual and being mindful of personal boundaries. General Description:This position will be responsible for Payroll processing for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This position will process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.Job Responsibilities: Review payroll data for accuracy before submitting to ensure all pay data successfully interfaces between payroll systems Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems Coordinate and provide data related to the federal and college work study programs Follows standard payroll processes and guidelines; complies with various state laws and regulations Provides back-up for other Payroll Processors as needed Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed. Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary; Provides data for State and Internal auditors, and local, state, or federal agencies Responds to salary verification requests Researches payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information as requested Key Qualifications: Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting High attention to detail; an aptitude for numerical calculations Proven strong analytical and problem-solving skills Must incorporate strong Time Management skills to meet Time Sensitive windows Proficiency with Microsoft Excel and use of formulas Strong verbal and written communication skills Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods Demonstrate understanding of internal controls to remain compliant with Government regulations Ability to follow applicable laws, codes, regulations, standards, methods and practices related to payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures Must be a team player and work well in a team environment Strong keyboard/typing skills Minimum Work Experience: Occupational experience in accounting, finance, or as Payroll Processor. Experience creating reports/queries out of a high-volume accounting or payroll system. Experience in accounts receivable and/or cash handling. Experience in Customer service. Experience working in an office environment. Passionate team player and able to collaborate well across functional teams Ability to adapt quickly in a fast-paced working environment Adopts a challenging and questioning approach, proposing information and solutions in creative ways Proficient in English Professional / Preferred skills: Experience with computers and computerized cashiering systems. Major in Business, Accounting, Finance or related area Strong written communication PeopleSoft/Oracle payroll system experience Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them. American Payroll Association (APA) certification is a plus (but not required). Creative thinking Team work The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. The Payroll Processor position is $65,000 - $75,000 based on qualifications and experience. At least 3 days per week at the office, flexible times optional. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits. Grading: Please review the grading rubric before you write your cover letter and again before you submit your cover letter. This assignment is worth 100 points and 10 percent toward your course grade. You will be graded according to the following rubric: Cover Letter Grading Rubric Grading Rubric (100 points total): 50 points: Comprehension Your skill linked to job requirements (0-10) Discussion of the position you are seeking (0-10) How you heard about this opening (0-10) Why does the position/company interest you? (0-10) What will you bring to the organization? (0-10) 30 points: Formatting Initial overall appearance (margins, etc.) (0-10) Your contact details (name, address, phone, email) (0-10) Date (0-5) Résumé attached notation (0-5) 20 points: Writing Mechanics Clear and understandable (0-10) Spelling issues (0-5) Grammar issues (0-5)
BUS 270 Prоctоred Assessment #1 – Cоver Letter A cover letter is а formаl business letter thаt accompanies a resume and links your unique experiences and skills to the requirements of a specific job. Each time you apply for a position or internship, you are expected to write a tailored cover letter. Assessment Instructions:Write a professional cover letter (using correct business letter format) for the NOVA Fiscal Assistant position described below. Type your response in the text box provided. Your cover letter must be clear, concise, error-free, and tailored to this position and company. Important: Review the grading rubric (below) carefully before beginning, and again before submitting your letter. Closed Book Assignment, No external resources are allowed while completing this activity. Northern Virginia Community College Fiscal Assistant – Job Description (Excerpt) Northern Virginia Community College1234 College DriveAnnadale, VA 22003 Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. Our Mission: Northern Virginia Community College provides equitable access to affordable and exceptional higher education and workforce programs, transforming the lives of our students and advancing opportunity in our community. Our Vision: To be a learning-centered organization that promotes student success. Our Core Values: Care is demonstrated at NOVA through a culture of compassion where success and well-being are prioritized in our commitment to developing authentic relationships and providing resources to foster a supportive and thriving community. Excellence is demonstrated at NOVA through our high quality and cutting-edge programs; innovative, talented and experienced faculty and staff; and strong and effective relationships with employer and university partners — all to ensure our students are ready for graduation, transfer and high-demand careers. Inclusion is demonstrated at NOVA through our intentional commitment to welcoming, supporting and engaging diverse people and perspectives so that a sense of belonging is cultivated throughout our college community. Integrity is demonstrated at NOVA through adherence to principles and actions that foster accountability, honesty and trustworthiness; commitment to truth and fairness is ensured by ethical, equitable and professional behavior, and prioritizing the needs of students and the community we serve. Respect is demonstrated at NOVA through treating each other with courtesy and dignity, acknowledging and valuing differing ideas and perspectives, affirming the uniqueness of every individual and being mindful of personal boundaries. General Description:This position is responsible for handling customer service interactions at the Annandale Campus Business Office. This position will assist in the collection, receipting, coding, and depositing of the funds; accounts receivables, maintenance of accurate records, ensuring compliance with published policies and general accepted accounting principles.Job Responsibilities: The position handles payments made to the Business Office through SIS and Cashnet. This position is responsible for general office support and assisting with the daily deposits. The person in this position will handle customer interactions over the phone, in person, and through email. May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. The employee requires access to the Administrative Information System (AIS) to perform the duties and tasks required of the position. Key Qualifications: Ability to think critically and troubleshoot student account issues with minimum supervision. Ability to handle money Ability to work under pressure Ability to solve customers’ issues Knowledge of MS Office suite, particularly Excel Ability to effectively communicate student account information and policies/procedures in a manner easily understood by the customer. Minimum Work Experience: Experience in accounts receivable and/or cash handling. Experience in Customer service. Experience working in an office environment. Passionate team player and able to collaborate well across functional teams Ability to adapt quickly in a fast-paced working environment Adopts a challenging and questioning approach, proposing information and solutions in creative ways Proficient in English Professional skills: Experience with computers and computerized cashiering systems. Major in Business, Accounting, Finance or related area Strong written communication Social media skills Creative thinking Team work The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. The Fiscal Assistant position is $20 per hour. At least 3 days per week at the office, flexible times optional. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits. Grading: Please review the grading rubric before you write your cover letter and again before you submit your cover letter. This assignment is worth 100 points and 10 percent toward your course grade. You will be graded according to the following rubric: Cover Letter Grading Rubric Grading Rubric (100 points total): 50 points: Comprehension Your skill linked to job requirements (0-10) Discussion of the position you are seeking (0-10) How you heard about this opening (0-10) Why does the position/company interest you? (0-10) What will you bring to the organization? (0-10) 30 points: Formatting Initial overall appearance (margins, etc.) (0-10) Your contact details (name, address, phone, email) (0-10) Date (0-5) Résumé attached notation (0-5) 20 points: Writing Mechanics Clear and understandable (0-10) Spelling issues (0-5) Grammar issues (0-5)